As a buyer, you probably already know what a punchout site is. The term refers to an electronic store that allows you to create a shopping cart of items through your supplier’s site and have them approved through your procurement platform. Once approved, the order is automatically fed back into the system of record and processed by the supplier. Punchout sites are relatively common in industries where there are many companies supplying similar products, such as computers or office supplies (and even in some instances where there aren’t). But what if you’re not buying from suppliers that offer punchouts? Consider implementing your own! Here’s why:
A punchout site (also known as an online catalogue) is a web-based electronic store that is generally set up and hosted by a supplier, but accessed through a buyer’s procurement platform. The punchout site allows buyers to place orders for items that are not part of a contract or agreement with suppliers. For example, if you have contracts in place to buy certain types of office supplies, you might require additional paper clips on occasion—and if those aren’t covered by your current contract terms, then it makes sense to use a punchout site to order those items.
Not only does this allow for an easy way for buyers to create a shopping cart of items on the supplier’s site, it also allows them to approve orders through their procurement platform. Once approved, the order is automatically fed back into the system of record and processed by the supplier.
Punchout sites are designed for companies with multiple suppliers and complex contract structures. They can be highly beneficial for large organizations that need a streamlined process when ordering supplies or materials.
A punchout site can also help to improve order processing times and reduce the administrative burden on buyers.
The advantages of a punchout site include:
An additional benefit of punchout sites is their ability to integrate with existing procurement systems. Punchout sites can be integrated with the buyer’s procurement platform to ensure compliance with corporate policies, provide better visibility and control over the process, and help mitigate risk of non-compliance with corporate policies.
Punchout sites are revolutionizing the way people buy online. Using a punchout site, buyers can see the status of their orders at any time, allowing them to track exactly where their order is in the process. Punchout sites also let buyers see other details about an order like shipping information, product specifications and more.
This transparency helps buyers feel confident that they’re getting exactly what they ordered without having to contact customer service or wait days for answers. Your business will benefit from this added transparency by reducing cancellations or returns because customers know exactly what they’re getting and when they’ll receive it.
Punchout sites are a great way for buyers and suppliers to make their business operations more efficient. When you work with a punchout site, you can expect to see the following benefits:
Suppliers can control their own brand, messaging and content through their punchout site. Punchout sites allow suppliers to drive customer satisfaction through their punchout sites. Suppliers can control their own brand, messaging and content through their punchout site, which drives customer satisfaction.
Punchout sites require an initial investment on both sides – from the supplier to establish the site and from the buyer to integrate with it – but they can generate substantial savings over time in terms of time saved on invoice processing, ease of use for buyers, ability to upsell to customers and other benefits.
It’s important that your punchout site is easy to use, so it’s worth investing in good design and development resources. If you don’t have this expertise in-house or would rather not invest in hiring a design firm, we recommend looking at some [design firms](https://www.fiverr.com/graphic-designers) or [development shops](https://www.upwork.com/).
Punchout sites are often a great fit for sites with very specific needs, but it’s important to consider your requirements and make sure that a punchout site is the right solution for you.
Consider the costs and benefits of implementing your own punchout site:
This article has given you a brief overview of punchout sites and the advantages they offer. If your company is looking to implement a punchout site, we recommend contacting a supplier who can help you with this process or reach out to us at Highbar Trading Co and take advantage of our standardized procurement offering.